Set up Attendance on the Smart Access Cloud

The attendance feature allows you to:

• Set up independent attendance for each company.

• Designate a specific door as the attendance point.

• Flexibly make timetables and schedule shifts.

• Record leaves and attendance easily.

Installers, project managers, and administrators have permission to set up this feature.

Note

• This feature is available in commercial projects created after October 15, 2024.

• Except for X916, all door phones and access control terminals are compatible.

Select Attendance Points

You can select specific doors as the attendance points. Every successful door-opening means a clock-in/out.

1. Click Attendance > Attendance Point > New.

2. Select the company and name the attendance point.

3. Select the door.

4. Click Submit.

Set up Timetables

There are two timetable modes, fixed and flexible. You can choose the mode based on the company’s working schedule.

1. Click Attendance > Timetable > New.

2. Select the company and name the timetable.

3. Select the timetable template type:

• Fixed: Employees commute at fixed times, like a 9-to-5.

• Flexible - Free: Employees work a certain number of hours without clocking in and out at fixed times.

Set up Shifts

You can decide how to repeat the timetables in one day, a week, or a month by setting up shifts.

1. Click Attendance > Shift > New.

2. Select the company and name the shift.

3. Select the repeat mode.

• Daily: The timetable is effective immediately.

• Weekly: Arrange timetables for a week.

• Monthly: Arrange timetables for a month.

4. Select the Number of Cycle. You can select 31 days, 52 weeks, or 12 months.

5. Click the desired timetable. The blue background color indicates it has been chosen.

6. Click the desired date area, and the timetable name will display.

7. Click Submit.

Arrange Shifts for Personnel

You can arrange the configured shifts for personnel.

1. Click Attendance > Shift Schedule > New.

2. Select the company.

3. Select the shift type. The temporary type has higher priority over the normal. It can be chosen when arranging for personnel to work overtime temporarily.

4. Search for and select the personnel.

5. Select the shift. You can click to view the shift.

6. Select the Valid Time within which the shift schedule is effective.

7. Click Submit.

After arranging shifts, you can modify, delete them, and view details by clicking, , and respectively.

Manage Leave Type

You can add, edit, and delete various leave types for leave management.

On the Attendance > Leave Type module, you can check the system-generated leave types that cannot be modified or deleted.

1. Click New to add a new one.

2. Select the company and name the leave type.

3. Click Submit.

Manage Leaves

You can manage leaves and check leave reports on the Attendance > Leave Management module.

1. Click New on the right.

2. Select the company.

3. Search for or select the personnel.

4. Select the Leave Type.

5. Set the Leave Time.

6. You can add some remarks to the leave.

7. Click Submit.

Check and Export Attendance Reports

New attendance records are generated during off-peak hours each day and updated each time attendance changes.

On the Attendance > Attendance Report module, you can check the latest daily or monthly reports by clicking Refresh on the right.

Click Export on the right to download the report. You can select items to be exported and define the period.

Attendance Correction

When employees work on time but forget to clock in/out, you can correct the attendance for them.

In this case, the Status column will display Absent, and the Recheck In/Out column will display “—”.

1. Check a log and select Recheck In/Out in the action box.

2. Click Apply. Or, you can click of the target log.

3. Correct clock-in and/or clock-out.

4. Click Submit. The Status will change to Normal.