This guide is intended for: ①Installers setting up device wiring in hotels or rental properties, and ②Hotel managers creating and configuring hotel rooms.

NOTE:

In this solution, HyPanel Lite (KS41), HyPanel Elite 7 (PG42), and G31 Gateway can function only as sub-gateways.

Example of Hotel Room Layout and Device Placement Locations

Before Getting Started

Obtain Cloud Accounts

• Installer account: Obtain this account from your distributor and contact akubela technical support to enable the GRMS permission.

• GRMS platform account: Obtain this account from your installer.

Collect Device information (Model, MAC, etc.)

Upgrade Devices

1. Collect device firmware versions

You can use the following table format to record firmware versions:

2. Upgrade device firmware

   a. Download the latest firmware from the Knowledge Base.

   b. Update the device on the cloud by following the guide.

Task Overview for Hotel Manager and Staff

Wiring, Power Supply, and Internet Connections

Wiring

Switch Actuator R8

NOTE:

• The recommended maximum cable length is 10 meters.

• HyPanel is used as an example in this demonstration.

IP-485 Multifunctional Gateway R10

NOTE:

• When connecting both high-voltage and low-voltage relays, leave one relay channel unused between them.

  • Example: when a low-voltage device is connected to NO1/COM1, the high-voltage device should start from NO3/COM3.

• If high-voltage relays need to be used, power the Switch Actuator with a 100–240 VAC supply through the L and N terminals. This ensures optimal performance and helps extend the actuator’s service life.

• HyPanel is used as an example in this demonstration.

Connect Devices to Power

Refer to the instructions below to power on devices. For other devices, please refer to their user manuals for detailed guidance.

Connect Devices to the Internet

Refer to the instructions below to connect devices to the internet.

Zigbee Devices Pairing

Refer to the instructions below to put the Zigbee devices into pairing mode. You can refer to this guide for more devices’ instructions.

Project Creation

Create a Project on the Cloud

1. Create a community project, then add buildings, homes, administrator email addresses, home center devices, and their MAC addresses.

TIP:

For detailed instructions on creating a community project, please refer to this guide.

2. On the project’s Details screen, click on RMS > Add to add the hotel manager(s) and staff accounts.

Once created, each manager and staff member will receive an email containing their login credentials and login link.

Configure Room Settings

1. Use the manager account to log into the GRMS platform.

2. Configure settings such as room types, staff management, access permissions, alarm settings, and more.

NOTE:

Community projects created on akubela Cloud automatically sync with the GRMS platform, with all changes (e.g., room names/numbers) updating in real-time across both platforms.

1. Define room type

 Go to Room Type > New room type, then set the room type, bed numbers, and maximum occupancy.

2. Add staff members

NOTE:

The Staff Management section is accessible only to manager accounts.

 Go to Staff Management > New, then enter staff name, email address, and phone number.

3. Set access permissions:

   3. Create permission groups. Go to Card Access > Permission Group > New, name the group, and set the access rights for rooms and public areas.

2. Add access cards. Go to Card Access > New. Enter the required information.

4. Configure alarm notification settings

  Go to Setup > Alarm Settings, select the alarm type, and choose one or more notification methods:

• Send notifications to the GRMS system (displayed under Message > Alarm).

• Show pop-up alerts directly on the platform.

TIP:

The door/window alarm allows flexible settings like delay time and activation during checkout only. It alerts staff immediately if a door is left open, reducing security risks.

Device Configuration

Add the RS485 Switch Actuator

1. Log in to the device web portal of the HyPanel that is connected to the Switch Actuator,  and go to Device > RS485 Configuration to enable RS485 function.

2. Set Connection Type to akubela.

3. Name the device, and set the device address.

NOTE:

• If multiple switch actuators are used, each device must have a unique address.

• The address mapping between the actuator (binary) and the web portal (decimal) is as follows:

DIP Switch Number	1	2	3	4	5	6
Device Address to be Entered (Binary Value)	1	2	4	8	16	32

• To set the device address, add the values of the DIP switches that are toggled ON, and enter the resulting decimal number on the web portal.

Example:

If DIP switches 1, 2, and 3 are ON, enter 7 (1 + 2 + 4 = 7) as the device address on the web portal.

Configure Electronic Doorplates

Set Up DND and MUR Indicators

1. Enable the relays connected to the DND and MUR terminals of the electronic doorplate.

2. Rename these relays to DND and Clean accordingly.

3. Set Relay Type to DND and MUR.

4. Set Power off Memory to OFF.

5. Set the trigger status NONC to NO.

6. Save the settings.

Set Up Doorbell

1. Enable the Input channel connected to the doorbell terminal of the electronic doorplate.

2. Rename the input as Doorbell,

3. Set Input Type to Doorbell.

4. Set the trigger status NONC to NO.

5. Save the settings.                                                                                                                                  

Configure Guest Room Lighting

1. Enable the relay connected to the light.

2. Rename the relay as Guest Room Light.

3. Set Relay Type to Light.

4. Set Power off Memory to OFF.

5. Set the trigger status NONC to NO.

6. Save the settings.

Add the IP-485 Multifunctional Gateway

1. Ensure the gateway and the home center device are connected to the same LAN.

2. On the HyPanel Pro, tap Location, select a room, and tap +. The HyPanel Pro will automatically search for nearby devices.

After the R10 is added, log in to the home center’s device web portal and click Settings on the R10 device card to configure its connected devices.

Configure Electronic Doorplates

Set Up Check-in Status Indicator

1. Go to Device > Relays, and enable the relay connected to the Check-in terminal of the electronic doorplate.

2. Rename the relay as Check in.

3. Set Relay Type to Switch.

4. Set Power off Memory to OFF.

5. Set the trigger status NCNO to NO.

6. Save the settings.

Set Up DND and MUR Indicators

1. Enable the relays connected to the DND and MUR terminals of the electronic doorplate.

2. Rename these relays to DND and Clean accordingly.

3. Set Relay Type to DND Indicator and MUR Indicator.

4. Set Power off Memory to OFF.

5. Set the trigger status NONC to NO.

6. Save the settings.

Doorbell Setting

1. Enable the Input channel connected to the doorbell terminal of the electronic doorplate.

2. Rename the input as Doorbell,

3. Set Input Type to Doorbell.

4. Set the trigger status NONC to NO.

5. Save the settings.        

Configure Guest Room Lighting

1. Enable the relay connected to the light.

2. Rename the relay as Guest Room Light.

3. Set Relay Type to Light.

4. Set Power off Memory to OFF.

5. Set the trigger status NONC to NO.

6. Save the settings.

Function Settings

Scene Configuration

Scenes must be configured in the BelaHome app or the User Web Portal.

After configuration, scenes will automatically sync to the H5 interface.

For detailed instructions, see Create automation scenes.

HyPanel Display Configuration

Screen Saver

Log in the home center’s device web portal, click Add Wallpaper and upload the desired image.

Lock Screen Configuration

To prevent guests from accidentally modifying system functions on the HyPanel device, enable the following settings:

1. Go to Settings > Display, and enable Lock Home Screen Layout.

2. Go to Settings > System Lock, enable Setting Lock, and set a digital password.

Voice Assistance

Voice assistant configuration must be performed room by room.

If you wish to use a voice assistant, refer to the integration guides:

• Google Home: https://knowledge.akuvox.com/docs/integrate-akubela-with-google-home

• Apple HomeKit: https://knowledge.akuvox.com/docs/integrate-akubela-with-apple-homekit

• Amazon Alexa: https://knowledge.akuvox.com/docs/integrate-akubela-with-amazon-alexa

Room Management

NOTE:

A room cannot be checked in or out until all its devices are installed and connected to the cloud.

View Room and Device Data

View dashboard overview

Go to Overview. The dashboard displays the following information.

View room status

Go to Room > Room Status. The room card color indicates its current status:

• Green: Vacant&ready, available for booking

• Blue: Occupied

• Yellow: Reserved, not yet checked in

You can also check room status on the Room > Room Calendar.

Check-In and Check-Out

You can check guests in and out from either the Room Status or the Room Calendar page.

Check-in

1. Hover over a green vacant room card and click Check in.

2. Select check-in and check-out times, then fill in the guest’s details.

3. Click Add Guest to include any accompanying people.

4. To issue room access cards or grant access permissions, click Issue Card. You can add 2 RF cards and create 6-digit smart lock codes per room.

NOTE:

The access credentials become active at check-in and expire automatically at check-out. If the guest checks out early, all access credentials will be immediately disabled.

Check-out

1. Hover over the room card and click Check Out.  

2. Click OK to confirm. The room status will automatically change to “Vacant Dirty”.

TIP:

• From the Room Status page, you can also:

  • Mark the room as dirty or clean manually

  • Cancel bookings

  • Add guests

  • View room details

• The Room Calendar page allows you to:

  • Choose specific dates and rooms and make reservations

  • Enter guest information

  • Assign access permissions

• For more instructions, see GRMS user guide.

View Access Authorization Records

Go to Room > Authorization Records to view all guest access permission records.

Check Room Orders

Go to the Orders page to search by guest’s name, booking number, or other details. Click Detail to see order information.

Order statuses include:

• Check In: Awaiting guest check-in

• Checked In: Guest has already checked in

• Checked Out: Checked out manually and automatically

• Overdue Checked Out: Automatically checked out after stay expired

Manage Devices

• To check smart home devices, devices connected to switch actuator, and wired devices in guest rooms, go to Device > Device List > Smart Home.

• To check door phones and access control devices, go to Device > Device List > Access Control. 

• To remotely control smart devices in rooms, go to Device > Device Control.

Or click the specific room card and go to Setup > Room List > Detail.

• To view device logs, go to Device > Device Logs.  

• To view room service request and device alarms, go to Setup > Message.

Room Guests Usage

After check-in, an H5 QR code will be displayed on the HyPanel Pro. Guests can scan it to access the H5 interface and control in-room devices.

H5 QR code display screen:

H5 interface: